Top Must-Have PPM Features

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Top features every PPM tool should include. Have you missed any?

“PPM tools contribute to project success”. Are you ready to argue with the statement? A team of definitely yes, as having PPM tools development as one of the main expertise, we know for sure that not always a PPM tool becomes a key to success.

Unfortunately, inefficient & cumbersome PPM tools that lack crucial features are today’s reality on the market full of PPM products. Before building a PPM tool for the organization, a manager should not only design functionality to fulfill the needs but align the corporate strategy with the tool so that the implementation is as efficient as possible.

What Are the Top Functions to Be Included in the PPM Tool?

1. Kanban Board

What is it? The board (both virtual and real) that visualizes the tasks with due attention to their statuses so that a manager could detect possible bottlenecks quicker.

How does it work? Tasks are written in the movable multicolored tasks that are distributed throughout the board according to their statuses. A project backlog helps a team better estimate the project’s scope.

2. Gantt Chart

What is it? The chart illustrates schedule-activity dependency allowing visualizing, coordinating, and tracking all task types.

How does it work? The basic functionality of the Gantt Chart includes the horizontal axis designed to illustrate time intervals during which certain tasks should be performed and the vertical axis–these tasks themselves. Today, dozens and dozens of the chart derivations exist that enables a manager to choose the one that fits or develop it from scratch.

3. Finance Management System

What is it? A set of financial management instruments enables governing the financial flows of multiple projects successfully.

How does it work? The financial table includes the possibility of adding/deleting/editing any amounts of money, creating charts and diagrams according to the financial calendars. The financial reports generated during the working process are easy to share.

4. Resource Management System

What is it? The functionality provides a complete picture to time resources and workers’ availability/workload respectively. Creating a daily plan for a worker using the table data (number of tasks & budget) is possible as well.

How does it work? The table that contains the employees’ names, capacity, availability, and demand includes numerous search filters so that a manager could easily find the data s/he looks for.

5. Custom Admin Board

What is it? Admin board is designed to manage the users and processes efficiently, operating at different access levels.

How does it work? Admin panel may have typical functions as well as custom ones to simplify the manager’s work. Quick access, “Add Users” button, access management, 100% visibility across the projects are only a few examples of how the custom functionality may be set up.

The Bottom Line

“One size fits all” position isn’t applicable in the modern digital world, thus, does not generate typical solutions: guided by the talent, we search for the customized solution for any enterprise that will resolve the issues a customer has been facing for years. Our PPM tools expertise allows us not only to develop a tool itself but contribute to a customer’s strategy increasing the performance.